Case Studies
Real Results From Procurement Exercises
See how organisations across sport are using Sportex to make smarter technology decisions and deliver value.
GPS Renewal
Challenge
A professional football club was approaching the renewal of its GPS agreement. The supplier proposed a new contract at £4,000 per month, representing a 25% increase on the club's existing agreement. The club had limited visibility into current market pricing and wanted to understand whether the proposed increase represented fair value.
Challenge
A professional football club was approaching the renewal of its GPS agreement. The supplier proposed a new contract at £4,000 per month, representing a 25% increase on the club's existing agreement. The club had limited visibility into current market pricing and wanted to understand whether the proposed increase represented fair value.
Sportex Approach
Sportex benchmarked the proposed renewal against current market rates and launched a procurement exercise to gather competitive alternatives from leading suppliers.
Outcome
Market pricing ranged from £3,000 to £4,200 per month, confirming that the renewal proposal was at the upper end of the market. The club successfully negotiated improved terms and avoided the proposed increase.
Results
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Market pricing benchmark established
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12.5% saving achieved versus renewal proposal
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Approximately £18,000 saved over a 3-year term
AMS System
Challenge
A high-performance organisation was exploring the implementation of a new Athlete Management System to centralise wellness, medical, performance and testing data. The market contained numerous providers with varying capabilities and pricing structures, making it difficult to determine which solution represented the best fit and value.
Challenge
A high-performance organisation was exploring the implementation of a new Athlete Management System to centralise wellness, medical, performance and testing data. The market contained numerous providers with varying capabilities and pricing structures, making it difficult to determine which solution represented the best fit and value.
Sportex Approach
Sportex conducted a market review of leading AMS providers, benchmarked pricing structures and managed a competitive procurement process.
Outcome
The procurement exercise identified significant differences in both pricing and functionality across suppliers. By understanding the market and creating competitive tension, the organisation secured a solution that met all key requirements while reducing projected spend.
Results
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Estimated annual spend reduced by 28%
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Procurement process completed in less than 6 weeks
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Long-term contract value optimised through market benchmarking
Event Tagging
Challenge
A league organisation wanted to understand the true market value of event tagging services across multiple competitions.
The organisation had received varying pricing proposals and required independent market intelligence before making a procurement decision.
Challenge
A league organisation wanted to understand the true market value of event tagging services across multiple competitions.
The organisation had received varying pricing proposals and required independent market intelligence before making a procurement decision.
Sportex Approach
Sportex conducted a market benchmarking exercise involving multiple tagging providers and service levels.
The exercise evaluated pricing, turnaround times, data quality and commercial structures.
Outcome
The benchmarking exercise revealed substantial differences between suppliers despite delivering broadly similar outputs.
Results
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Pricing ranged from £7,197 to £36,316
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Average proposal value of approximately £21,930
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Improved supplier transparency
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Increased confidence in procurement decision-making
Scouting Platform
Challenge
A club was reviewing its scouting platform and wanted to understand whether its existing agreement represented good value compared to alternatives in the market. The organisation lacked access to comparative pricing and supplier information.
Challenge
A club was reviewing its scouting platform and wanted to understand whether its existing agreement represented good value compared to alternatives in the market. The organisation lacked access to comparative pricing and supplier information.
Sportex Approach
Sportex benchmarked the incumbent solution against alternative providers and managed a structured procurement exercise.
The club received multiple proposals from leading scouting and recruitment technology suppliers.
Outcome
The exercise identified a comparable solution that met the club's operational requirements while significantly reducing annual expenditure.
Results
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Annual spend reduced from £45,000 to £25,000
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44% reduction in annual costs
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Multiple suppliers evaluated
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Improved visibility of available market optionsStroger negotiation position established